ABA Data Collection Software, Built Around Your Clinic
Custom ABA data collection software for BCBAs and RBTs: session data on any device, automatic graphs, notes and authorizations in one system your clinic owns.
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Tell us what you need. A consultant replies within one working day.
01
What ABA data collection software should do
ABA data collection software replaces clipboards and spreadsheets with an app RBTs use during sessions: they record trials, frequency, duration and ABC data on a phone or tablet, and the BCBA sees graphs, progress against goals and session notes without retyping anything.
Off-the-shelf ABA platforms bundle data collection with billing, scheduling and payroll, priced per user. Many small and mid-size practices pay for modules they do not use and still keep authorizations and reports in spreadsheets. We build data collection around how your clinic already works, so RBTs log in seconds and BCBAs get the views they actually review.
We built a practice portal like this for PTC, a Virginia behavior analysis practice with about twenty clinicians, where daily session logging dropped from 10 to 15 minutes to under 3 minutes per clinician. Read the case study or open the working demo with sample data.
02
What we build
Session data on any device
Trial-by-trial, frequency, duration, latency, interval and ABC data captured on phones and tablets, online or in a weak-signal home session.
- Targets and programs set by the BCBA
- One tap per trial
Automatic graphs
Every target graphed as data comes in, with phase-change lines, mastery criteria and trend, ready for supervision meetings and parent updates.
Session notes
Notes drafted from the session's own data and signed by the clinician, so documentation matches what happened.
Authorizations and hours
Sessions counted against authorized units, with warnings before hours or authorization dates run out.
Supervision tracking
RBT supervision percentages, contacts and observations per month, and BCBA trainee fieldwork hours. See BCBA supervision tracking.
Reports and billing exports
Treatment plan updates, progress reports and billing files generated from the record instead of assembled by hand.
03
Custom ABA software or an off-the-shelf platform?
| Off-the-shelf ABA platform | Custom-built with Greenwolf | |
|---|---|---|
| Fit | Your clinic adapts to the product | Built around your programs, forms and workflow |
| Cost model | Per user, per month, every month | A build project, then support; scoped on a call |
| Data | In the vendor's system | In your own Google Workspace or cloud |
| Changes | On the vendor's roadmap | When your clinic needs them |
If you are still on paper or spreadsheets and not ready for software, start with our ABA data sheets and BCBA trackers: they calculate and graph automatically and cost less than a single session.
04
How a build runs
Map your sessions
We sit with a BCBA and an RBT to see how data, notes and reports move today.
Prototype in days
A working version on your own programs and targets, used in real sessions.
Roll out to the team
RBT training, BCBA dashboards, and your existing client data moved in.
Support and changes
We keep it running and add what your clinic needs next.
05
ABA data collection software questions
What is ABA data collection software?
Can RBTs collect data offline?
Is it HIPAA compliant?
How long does a build take?
Can you move our data from spreadsheets or another platform?
Show us how your sessions run today
Tell us about your clinic, your RBTs and what slows data collection down. We will show you a working demo and outline a build.
A reply from the team that built PTC's portal.
Part of our Healthcare Practice Automation hub. Start with our healthcare workflow automation.
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Case Study: An ABA Practice Management System for PTC
Metric Before After Submission errors High Significantly reduced Time clinicians spent entering data 10-15 mins/day < 3 mins/day Admin review effort Heavy Lightweight & structured...
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