Templates and trackers
Compliance Templates, Registers and Record Kits
Compliance templates for VEVRAA and Section 503 plans, guardianship accounting, UK fire doors, NSPIRE and NPIP, with rule summaries and free sample PDFs.
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What are compliance templates?
Compliance templates are ready-made plans, registers, checklists and record kits built around one specific rule. They show what the rule requires, give you a place to record the evidence and flag due dates, so an inspector, auditor, agency or court sees complete, consistent records.
Generic compliance checklists list good practice. Ours start from the regulation itself: we read the rule and the regulator's guidance first, link to them on every product page, and turn the requirements into a workbook that calculates due dates and gaps, editable Word documents where a written plan is needed, and printable forms. Every purchase is a one-time payment with an instant download, and each kit has a free sample page so you can check the format first.
This page summarizes the rule behind each kit, who it applies to and its key deadline or frequency, with links to the official sources.
Last reviewed: 25 October 2026.
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Compliance kits
VEVRAA and Section 503 Affirmative Action Plan Kit
Written plan templates and a data workbook for federal contractors' protected veteran and disability affirmative action plans.
$149Details
Guardianship Annual Accounting Workbook
Receipts, disbursements and a balance that reconciles, for the annual accounting guardians and conservators file with the court.
$49Details
Fire Door Inspection Register (UK)
Quarterly communal and annual flat entrance fire door checks, defects and resident records in one register.
$29Details
NSPIRE and Section 8 Inspection Checklist
Room-by-room self-inspection, deficiency deadlines and a repair log to pass NSPIRE and Section 8 inspections.
$19Details
NPIP Flock Record Kit
Flock register, testing records, sales and hatch logs and a biosecurity checklist for NPIP participants.
$19Details
Pre-Trip Inspection Checklist and DVIR Kit
Printable pre-trip checklists and a DVIR form, plus a workbook that tracks defects, repair certifications and annual inspections.
$19Details
Forklift Inspection Checklist Kit
Daily checklists for electric and LPG forklifts, plus a workbook that tracks checks, out-of-service trucks and 3-year operator evaluations.
$15Details
OSHA 300 Log Excel Workbook
OSHA 300 log in Excel with 301 details, a privacy case list and an automatic 300A summary with TRIR and DART rates.
$19Details
Workplace First Aid Kit Checklist and Register
Kit register, contents lists for US Class A and B, UK and Australian kits, monthly check log, expiry tracker and restock list.
$9Details
JSA Template and Job Hazard Analysis Kit
JSA builder with a 5x5 risk matrix, residual risk, review dates, briefing log and five worked OSHA-based examples.
$15Details
PAT Testing Register and Record Sheets (UK)
Appliance register, inspection and test log, next-due dates from HSE intervals, failed equipment tracker and A4 record sheets.
$15Details
Fridge and Freezer Temperature Log
Twice-daily fridge, freezer and walk-in log in °F or °C that flags out-of-range readings and scores each unit's monthly compliance.
$12Details
Vaccine Temperature Log
Daily min/max vaccine fridge and freezer log with excursion flags, an incident log and data logger calibration alerts, per the CDC toolkit.
$12Details
Controlled Substance Log and Narcotic Count Sheet
Controlled substance log with a running balance per drug, shift narcotic counts, witnessed waste and a DEA biennial inventory sheet.
$15Details
Food Cost Calculator and Recipe Costing Template
Cost every recipe from your invoice prices with yield and unit conversion, price to a target food cost % and rank dishes with menu engineering.
$19Details
Rent Roll Template
Rent roll with every field lenders list, a tenant ledger with 0-30 to 90+ arrears aging, lease expiry flags and physical vs economic occupancy.
$15Details
Construction RFI Log, Submittal Log and Change Order Log Pack
RFI log, submittal register and change order log in one workbook, with overdue flags, at-risk submittals and a running contract sum.
$29Details
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Compliance rules at a glance: who must comply and when
A short summary of each rule our kits cover. Thresholds and dates come from the official sources linked; always check the current rule, because they change.
| Rule | Who must comply | Key deadline or frequency | Our kit |
|---|---|---|---|
| VEVRAA (protected veterans), 41 CFR 60-300 | Federal contractors and subcontractors with a contract of $200,000 or more; a written affirmative action plan (AAP) is required with 50 or more employees and a $200,000 contract | AAP prepared within 120 days of contract start, reviewed and updated every year; VETS-4212 report filed between August 1 and September 30 (DOL VETS) | VEVRAA and Section 503 AAP Kit |
| Section 503 (individuals with disabilities), 41 CFR 60-741 | Federal contractors with contracts over $20,000; a written AAP with 50 or more employees and a $50,000 contract | AAP within 120 days of contract start and updated every year; changes effective 21 September 2026 removed the disability self-identification invitations, data analysis and 7% utilization goal (91 FR 54482) | VEVRAA and Section 503 AAP Kit |
| Guardianship and conservatorship accounting (state law) | Guardians of the estate and conservators who manage a ward's or conservatee's money | Varies by state. Examples: Florida, by April 1 for the prior calendar year (Fla. Stat. 744.367); Texas, within 60 days after the first anniversary of qualifying (Tex. Estates Code 1163); California, after one year, then at least every two years (Prob. Code 2620) | Guardianship Annual Accounting Workbook |
| Fire Safety (England) Regulations 2022, regulation 10 | Responsible Persons (such as freeholders and managing agents) for blocks in England with two or more flats and common parts | Over 11 m: communal fire doors checked at least every 3 months; flat entrance doors, best endeavours at least every 12 months. All heights: fire door information to residents at least every 12 months (GOV.UK guidance) | Fire Door Inspection Register (UK) |
| NSPIRE inspection standards (HUD), 24 CFR 982.401 and 5.703 | Owners of Housing Choice Voucher and project-based voucher units, and the public housing agencies that inspect them | Voucher programs must comply by 1 February 2027 (90 FR 46911); life-threatening deficiencies fixed within 24 hours, others within 30 days; units inspected at least every two years (every three for small rural PHAs), per 24 CFR 982.405 | NSPIRE and Section 8 Inspection Checklist |
| National Poultry Improvement Plan (NPIP), 9 CFR 145 | Voluntary: hatcheries, breeders and hobbyist or exhibition flocks that join through their Official State Agency | Pullorum-Typhoid Clean: blood test within the past 12 months; hobbyist H5/H7 Avian Influenza Clean: 30 birds tested every 180 days; hatching egg flock records kept 3 years | NPIP Flock Record Kit |
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Free compliance template samples (PDF)
Download one free printable page from each kit and try it before you buy:
- Free VEVRAA affirmative action plan sample page (PDF)
- Free guardianship accounting sample page (PDF)
- Free fire door inspection checklist (PDF)
- Free NSPIRE inspection checklist sample page (PDF)
- Free NPIP flock record sample page (PDF)
Every other kit on this page has its own free sample page on its product page. Each full kit adds the Excel and Google Sheets workbook that calculates due dates, totals and gaps, the remaining forms and, where the rule needs a written plan, editable Word templates.
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How to use a compliance template
Confirm the rule applies to you
Check the thresholds in the table above against your contracts, building, court order or flock, and read the linked official source.
Set your dates once
Enter contract start dates, filing deadlines, inspection dates or test dates. The workbook works out what is due next.
Record evidence as it happens
Log each inspection, receipt, test or outreach effort on the day, with who did it and what was found.
Review gaps before the deadline
Work the overdue and due-soon items, then print or export the summary for the inspector, agency or court.
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Common compliance record-keeping mistakes
- Using a generic checklist for a specific rule. A general safety checklist will not show the 3-month and 12-month fire door cycles or the NSPIRE correction times.
- Relying on last year's thresholds. VEVRAA and Section 503 contract thresholds changed in 2025 and 2026; check the current rule every year.
- Not recording failed attempts. For flat entrance doors, the steps taken when residents did not give access must be recorded too.
- Mixing a ward's money with your own. Courts expect receipts and statements for every item; keep separate accounts and records.
- Fixing a deficiency without proof. Keep dated photos, invoices or reinspection results for each repair.
- Keeping records for too short a time. Several of these rules set minimum retention periods, such as 3 years for VEVRAA outreach and data records and for NPIP hatching egg flock records.
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How we build these kits
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Compliance template questions
What is a compliance template?
What should a compliance record-keeping template include?
Is there a free inspection checklist template?
Do I need a VEVRAA affirmative action plan?
How often must fire doors be checked in England?
Are these legal advice?
Which format do the kits come in?
How do I get the files?
Can you build a custom compliance system for us?
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Important
These products are templates, not legal advice. Greenwolf Tech Labs is not a law firm and is not affiliated with any government agency. See our terms and refund policy.
Compliance Templates
Everything we have on compliance templates
Ready-to-use templates, registers and record kits for rules people must follow, checked against the official sources.
Services
Controlled Substance Log and Narcotic Count Sheet
Controlled substance log and free narcotic count sheet (PDF): running balance, witnessed waste and a DEA biennial inventory sheet under 21 CFR 1304.
Fire Door Inspection Checklist, Regulations and Register (UK)
Free fire door inspection checklist (PDF) and UK fire door regulations explained: who checks, 3-monthly and 12-monthly checks, gaps, seals and records.
First Aid Kit Checklist: Workplace Contents List and Monthly Inspection
Free first aid kit checklist (PDF) with workplace contents lists for the US (ANSI Class A and B), UK and Australia, plus a monthly inspection log.
Food Cost Calculator and Recipe Costing Template (Excel)
Food cost calculator and recipe costing template for Excel and Google Sheets: yield, plate cost, food cost % formula, menu pricing and menu engineering.
Forklift Inspection Checklist (OSHA Daily, Free PDF)
Free forklift inspection checklist (PDF) for electric and LPG trucks, plus OSHA 1910.178 rules: daily checks, out of service and 3-year evaluations.
Fridge Temperature Log: Printable Sheets and Workbook
Free printable fridge temperature log (PDF) plus a freezer and food temperature log workbook in °F or °C. FDA 41 °F and FSA 8 °C rules explained.
Guardianship Accounting and Annual Report Workbook
Guardianship accounting explained: what the annual accounting and guardian annual report need, state deadlines, a worked example that balances and a free form.
JSA Template: Job Hazard Analysis Form, Examples and Risk Matrix
Free JSA template (PDF) and job hazard analysis form, built on OSHA 3071: steps, hazards, controls, a 5x5 risk matrix and 5 worked JHA examples.
NPIP Certification: How to Get Certified, Testing and Records
How to get NPIP certified: contact your state agency, band and test birds for pullorum-typhoid and avian influenza, then keep records. Steps, costs, free form.
NSPIRE Inspection Checklist for Section 8 and HQS Units
Free NSPIRE inspection checklist PDF for Section 8 and HQS units: what fails, fix times by severity, smoke and CO rules and the Feb 1, 2027 voucher date.
OSHA 300 Log in Excel: 300, 300A and 301 Recordkeeping
OSHA 300 log in Excel with an automatic 300A summary, 301 details and TRIR and DART rates, plus 1904 rules: what to record, 7 days, posting and ITA.
PAT Testing Register: Record Sheet, Log and Intervals (UK)
Free PAT user check form (PDF) and a PAT testing register: appliance list, test log, next-due dates from HSE intervals, failed items. UK, A4.
Pre-Trip Inspection Checklist and DVIR Form (FMCSA)
Free pre-trip inspection checklist (PDF) for trucks and vans, plus DVIR rules under 49 CFR 396.11: what to check, no-defect reports, repairs and retention.
Rent Roll Template (Excel and Google Sheets) with Example
Rent roll template for Excel and Google Sheets with a worked example: what a rent roll is, the fields lenders require, occupancy and arrears aging.
RFI Log Template, Submittal Log and Change Order Log (Excel)
RFI log template with submittal log and change order log for Excel and Google Sheets: due dates, ball in court, at-risk submittals and contract sum.
Vaccine Temperature Log: Printable Sheets and Workbook
Free vaccine temperature log (PDF) and a vaccine fridge log workbook: daily min/max checks, excursion flags and data logger calibration, per the CDC toolkit.
VEVRAA and Section 503 Affirmative Action Plan Template (2026)
VEVRAA explained for federal contractors: who needs a plan, the 5.1% hiring benchmark, 2026 rule changes, VETS-4212 and an AAP template with a free calendar.
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