Case Study - Procurement & Vendor Management
Metric Before After Time to generate reports 4-5 hours < 15 minutes Reporting accuracy 75% 99% Supplier visibility Scattered Centralized, real-time Supplier comparison Manual, Limited Instant,...
Background
A European procurement firm working on critical nuclear infrastructure faced major delays and inefficiencies due to a fragmented, manual supplier tracking process. With no centralized view and time-consuming research, the team struggled to evaluate vendors quickly or make strategic sourcing decisions. A tailored supplier intelligence tool was the turning point.
Challenge
The client was responsible for identifying and managing a network of suppliers crucial to high-stakes nuclear power projects. However, their sourcing process was fragmented and manual, creating major challenges:
- No centralized supplier view: Teams had to sift through multiple Excel files to locate basic supplier details like offerings, capabilities, or country of origin.
-...Our Approach
We developed a custom Supplier Intelligence Tool using Microsoft Power Apps, designed around the client’s specific sourcing and procurement workflow.
Key features delivered:
- Centralized supplier database: Unified key information such as names, products, regions, contacts, and capabilities in one system.
- Advanced filters and...
| Metric | Before | After |
|---|---|---|
| Time to generate reports | 4–5 hours | < 15 minutes |
| Reporting accuracy | 75% | 99% |
| Supplier visibility | Scattered | Centralized, real-time |
| Supplier comparison | Manual, Limited | Instant, filter-based |
Additional Benefits
- Saved ~30 hours/month by automating manual research and reporting
- Improved supplier decision-making with structured data and comparison tools
- Faster onboarding of new suppliers with all key data in one place
- Greater confidence in vendor selection due to verified, up-to-date profiles
- Reduced dependency on individual team members’ memory or spreadsheets
- Increased transparency and collaboration across procurement, technical, and project teams
- Scalable framework to accommodate more suppliers, categories, and features over time
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Impact Overview
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Two weeks, fixed scope, a costed plan at the end. No obligation after it.
- We map your workflows and where the time actually goes
- You get the three that cost the most, with what automating them takes
- Delivered as a document, in 5 to 7 working days