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Automated business processes

Zapier and Make

Zapier and Make Automation Agency

Automations between your apps that are designed, not accumulated, and keep working.

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01

Zapier and Make automations that keep working

Zapier and Make are the quickest way to connect business apps: a form fills a CRM, a deal triggers an invoice, a new order posts to Slack. The trouble starts when dozens of Zaps and scenarios pile up, built by different people, failing quietly and costing more in tasks every month.

As a Zapier agency and Make.com expert team, we build automations that are designed, not accumulated: the right tool per workflow, clear naming, error alerts, and a cost that stays predictable as volume grows.

Multi-step Zapier or Make automation: trigger, filter, formatter, CRM update, AI summary and notification, with an error alert

02

What we build in Zapier and Make

  • Multi-step Zaps and scenarios

    Paths, filters, formatters and lookups that handle the real process, not just the happy path.

    • Branching and conditions
    • Lookups against your data
    • Scheduled and triggered runs

  • CRM and sales automation

    Leads captured, enriched, assigned and followed up across your forms, CRM and email.

    • HubSpot, Pipedrive, Salesforce
    • Lead routing rules
    • Follow-up sequences

  • Finance and operations

    Orders, invoices, payments and inventory kept in sync between your shop, accounting and ops tools.

    • Stripe, Shopify, QuickBooks, Xero
    • Invoice creation and reminders
    • Reconciliation alerts

  • AI steps

    AI added inside Zaps and scenarios to classify, summarise, extract or draft.

    • Email and ticket triage
    • Document data extraction
    • Drafts for a person to approve

  • Audit and clean-up

    Existing Zaps and scenarios reviewed, fixed, consolidated and documented.

    • Failing and duplicate Zaps found
    • Task usage reduced
    • A written map of every automation

  • Outgrowing Zapier

    When task costs climb, high-volume workflows moved to Make or n8n, and the rest left where they work.

    • Cost comparison per workflow
    • Side-by-side migration
    • No big-bang switch

03

Zapier vs Make vs n8n: which should you use?

All three connect your apps. They differ in how much logic they handle, how they charge, and whether you can host them yourself.

ZapierMaken8n
Best forSimple, reliable app-to-app automationsComplex, branching scenarios built visuallyFlexible, high-volume or sensitive-data workflows
Ease of setupEasiestModerateModerate to technical
Complex logicPaths and filtersStrong: routers, iterators, error handlersStrongest: code wherever needed
How it chargesPer taskPer operationPer workflow execution (cloud), or free to self-host
Self-hostingNoNoYes
We recommend it whenThe workflow is simple and the team wants to maintain itLogic is complex but volume is moderateVolume is high, data is sensitive, or AI steps are central

04

Zapier and Make questions

Why hire a Zapier expert instead of building Zaps ourselves?
Simple Zaps are easy to build yourself. Experts help when automations span several systems, need error handling, or have grown into something nobody fully understands. That is where the time and task costs hide.
Zapier or Make?
Zapier is the simplest and has the most app connections. Make handles complex, branching logic visually and is usually cheaper at volume. We often use both, choosing per workflow.
How do you keep Zapier costs under control?
By filtering early so runs that should not count do not, consolidating duplicate Zaps, and moving very high-volume workflows to Make or n8n where it saves money.
Can you fix our existing Zaps?
Yes. An audit of existing Zaps and scenarios is often the best first step: we find what is failing, duplicated or wasting tasks, then fix it.

Tell us which apps need to talk to each other

List the tools and what should happen between them. We will come back with the simplest reliable way to automate it.

A reply from a consultant, usually within one working day.

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