Who these prompts are for
These ChatGPT prompts are for business owners and the people who run the business with them: managers, office heads and accounts people. They work the same in ChatGPT, Claude or Gemini, for a shop, a clinic, an agency, a factory or a distributor. Each one covers a job that comes up every week and usually waits for the owner.
Copy a prompt, replace the parts in square brackets, and paste your text below it. Always read the answer before you send it: the AI writes the draft, you make the call. Never paste passwords, bank details or a customer's private data into a public AI tool. To have replies like these go out on their own, see our WhatsApp auto reply for business guide.
The 10 prompts, and when to use each one
Angry customer: a calm reply
"A customer sent the message below. Write a calm, polite reply in under 80 words. Say sorry for the problem without blaming anyone, say what we will do next and by when, and end with my name, [name]." Use it before you reply in anger.
Job post: a clear ad in your voice
"Write a job post for a [role] at a [type of business] in [city or remote]. Include what they will do each day, 5 must-have skills, working hours, pay range [range] and how to apply. Plain words, under 200 words." A clear ad brings fewer wrong applicants.
Contract: the 5 risky clauses
"Read this contract. List the 5 clauses most likely to cost me money or cause a dispute, in plain words, and what I should ask to change. I am the [buyer / supplier / tenant]." It is a first read, not legal advice: send the risky parts to your lawyer.
Meeting notes: tasks and owners
"Turn these meeting notes into a table: task, who owns it, deadline. Then write a 3-line summary I can send to the team on WhatsApp." Send it within the hour so nobody remembers it differently.
Quote: a clear price breakdown
"Turn these items and prices into a clear quote for [customer]: a line per item, what is included, what is not, payment terms [terms] and validity [days]. Friendly, short." Clear quotes get fewer back-and-forth questions. Check every number yourself.
Long email: a 3-line summary
"Summarise this email thread in 3 lines: what they want, by when, and what I need to decide. Then draft a short reply." It saves reading a long chain twice.
SOP: steps from your notes
"Turn these rough notes into a step-by-step guide a new staff member can follow. Number the steps, one action per step, and add a checklist at the end." Write it once and stop explaining the same task every month.
Interview: 10 questions for a role
"Give me 10 interview questions for a [role]. Mix skills, real situations from a [type of business] and attitude. For each, say what a good answer sounds like." You compare candidates on the same questions.
Bad review: a calm public reply
"Write a public reply to this Google review. Thank them, say sorry for their experience, do not argue about facts, and invite them to contact [phone or email]. Under 60 words." Future customers read your reply more than the review.
Late payer: a polite firm reminder
"Write a WhatsApp message to [customer] about invoice [number] for [amount], due on [date], now [days] days late. Polite but firm, under 50 words, with the payment link [link] and a clear date to pay by." This is the one that brings cash in: send it the day an invoice turns late.
Questions about ChatGPT prompts for business
Do these prompts work in Claude or Gemini too?
Is it safe to paste business documents into ChatGPT?
Can these prompts run on their own without me?
Want the AI to do these jobs without being asked?
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