How much does AppSheet cost in 2026?
As of October 2026, Google AppSheet is free to build and test with up to 10 test users, then costs $5 per user per month on Starter, $10 per user per month on Core and $20 per user per month on Enterprise Plus, in US dollars. Public apps without sign-in use Publisher Pro at $50 per app per month. AppSheet Core is included at no extra cost in most paid Google Workspace editions, so many Workspace customers pay nothing more for AppSheet.
Those are Google's list prices from the AppSheet pricing page (https://about.appsheet.com/pricing/), checked on October 15, 2026. Google bills either monthly or annually depending on the plan, and offers discounts for verified educational and non-profit organisations. Taxes and local currency pricing can differ, so treat the numbers here as a guide and confirm on Google's pricing page before you buy.
This guide covers what each plan includes, how licensing actually counts users, worked costs for teams of 5, 25 and 100, how to keep the bill down, and how AppSheet pricing compares with Microsoft Power Apps.
AppSheet plans and what each includes
Plan names, prices and features below are taken from Google's AppSheet pricing page as of October 2026. Starter, Core and Enterprise Plus are priced per user per month; Publisher Pro is priced per app.
| Plan | Price (USD) | What it includes | Main limits |
|---|---|---|---|
| Free (prototype) | $0 | Build as many prototype apps as you like and use the editor and automation designer | Up to 10 test users; not for deploying to your team |
| Starter | $5 per user per month | Basic app and automation features: forms, photos, signatures, offline use, PDF generation, email, SMS and push notifications; Sheets, Excel, Airtable and Smartsheet connectors; AppSheet Database | 5 AppSheet databases of up to 2,500 rows each; no security filters, user roles, scheduled bots, webhooks or barcode scanning |
| Core | $10 per user per month; included in most paid Google Workspace editions | Everything in Starter plus barcode scanning and NFC, automation of data changes and webhooks on events or a schedule, user roles, security filters, table update modes and on-device encryption | 10 AppSheet databases of up to 2,500 rows each; spreadsheet and file storage connections, not cloud databases |
| Enterprise Plus | $20 per user per month | Everything in Core plus cloud databases, APIs and enterprise data services (BigQuery, Apigee, OData), OCR and machine learning models, Active Directory, Okta and OpenID Connect sign-in, team management and governance policies, priority support | 200 AppSheet databases of up to 200,000 rows each; you must be a Google Workspace administrator to sign up (or create one through Cloud Identity) |
| Publisher Pro | $50 per app per month | Core features for public apps with an unlimited number of users | No user sign-in and no security filters, so only for apps without sensitive data |
Google's Workspace admin documentation (Manage AppSheet in your organization) lists the editions that include AppSheet Core for each domain-verified user: Business Starter, Business Standard and Business Plus (and Business Base in India); Enterprise Starter, Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Starter, Standard and Plus; and Google Workspace for Nonprofits. Workspace edition prices themselves vary by country and commitment, so check Google's Workspace pricing page for your region.
How AppSheet licensing works
Most surprises on an AppSheet bill come from how users are counted, not from the price per user. Google's guide How to choose a subscription sets out the rules:
- The creator's plan sets the users' plan. Google states that the licence needed to use an app depends on the app creator's licence. If the creator builds on Enterprise Plus features, every user of that app needs Enterprise Plus, not Core.
- You pay per unique user, not per app. Licences count unique users across all your deployed apps. Ten people using three apps need ten licences. Ten people on one app and five different people on another need fifteen.
- Building is free; deploying is not. The prototype allowance covers testing with up to 10 test users for as long as you like. Once the app is deployed to the wider team, every user needs a licence.
- Require sign-in. If an app does not require users to sign in, AppSheet counts every device that opens it as a separate guest user. One employee on a phone and a laptop becomes two users.
- Only licensed users can share apps. In a Workspace organisation, a user needs an AppSheet licence assigned to share apps with others.
- Public apps are licensed per app. Publisher Pro charges one licence for each deployed public app, whatever the number of users, but the app cannot hold sensitive data.
App usage is visible in the AppSheet account settings and in each app's monitoring tab, and AppSheet warns creators as they approach their user limits.
Worked AppSheet cost examples for 5, 25 and 100 users
These examples use only Google's listed prices as of October 2026, before tax and any discounts. Each user is counted once, however many apps they use, and every app requires sign-in.
| Team size | On a Workspace edition that includes Core | Starter ($5) | Core ($10) | Enterprise Plus ($20) |
|---|---|---|---|---|
| 5 users | $0 extra | $25 a month, $300 a year | $50 a month, $600 a year | $100 a month, $1,200 a year |
| 25 users | $0 extra | $125 a month, $1,500 a year | $250 a month, $3,000 a year | $500 a month, $6,000 a year |
| 100 users | $0 extra | $500 a month, $6,000 a year | $1,000 a month, $12,000 a year | $2,000 a month, $24,000 a year |
5 users. A small field team filling in job sheets and estimates. If the business is on Google Workspace Business Starter or above, the app runs on the included Core licences and AppSheet adds nothing to the bill. Without Workspace, Core costs $50 a month.
25 users. An operations team with roles and security filters, so each person sees only their own region. That needs Core: $250 a month bought separately, or nothing extra on an eligible Workspace edition. If one manager also needs a public request form, add Publisher Pro at $50 a month for that app.
100 users. A larger organisation that wants data in Cloud SQL or BigQuery and centralised governance. Those features sit in Enterprise Plus, so all 100 users of those apps need it: $2,000 a month at list price. Because the creator's plan sets the users' plan, keep Enterprise Plus for the apps that need it and build simpler apps on Core.
How to keep AppSheet costs down
- Use what Workspace already gives you. If your users are on an eligible Workspace edition, Core is already paid for. Check this before buying any AppSheet licence.
- Design for Core first. Most internal apps (forms, approvals, PDFs, scheduled reports, security filters) fit in Core. Move to Enterprise Plus only for a specific need: a cloud database, OCR, enterprise sign-in or governance.
- Model the data so a spreadsheet lasts. A well-modelled sheet or AppSheet Database often avoids the need for a cloud database, which Google lists under Enterprise Plus.
- Always require sign-in. Guest users are counted per device, which can multiply the user count quickly.
- Consolidate users, not apps. Licences are per unique user across apps, so extra apps for the same people cost nothing more.
- Use Publisher Pro only for public, non-sensitive apps. One public form for hundreds of customers costs $50 a month rather than hundreds of user licences.
- Remove leavers and test accounts. Review licensed users every quarter in the AppSheet account or Google Admin console.
- Ask about discounts. Google offers discounts for verified educational and non-profit organisations.
AppSheet pricing vs Power Apps pricing
Microsoft Power Apps is the closest alternative. As of October 2026, Microsoft's Power Apps pricing page lists Power Apps Premium at $20 per user per month paid yearly, or $12 per user per month with a 2,000 seat minimum, and a free Developer Plan for building and testing. Microsoft's pay-as-you-go meters page lists $10 per active user per app per month, billed through an Azure subscription. Microsoft's licensing overview also notes that the Power Apps per app plan is no longer available to new customers through some purchasing channels from January 2, 2026, and that some Microsoft 365 licences include limited Power Apps rights for apps that use Microsoft 365 data and standard connectors.
| Google AppSheet | Microsoft Power Apps | |
|---|---|---|
| Free tier | Build and test with up to 10 test users | Developer Plan, for development and test only |
| Included with the office suite | Core in most paid Workspace editions | Limited rights in some Microsoft 365 licences, standard connectors only |
| Entry paid price | Starter $5 per user per month | Pay-as-you-go $10 per active user per app per month |
| Full-featured per user | Core $10; Enterprise Plus $20 per user per month | Premium $20 per user per month, paid yearly |
| 25 users, one app | Core $250 a month, or $0 extra on eligible Workspace | Premium $500 a month, or pay-as-you-go up to $250 a month if all 25 open the app |
| Public apps | Publisher Pro $50 per app per month | Power Pages, licensed separately |
The cheaper option is usually the one your office suite already covers. A business on Google Workspace with simple internal apps often pays nothing extra for AppSheet. A business on Microsoft 365 using SharePoint lists and standard connectors may pay nothing extra for Power Apps. The comparison changes once you need premium connectors, cloud databases or governance, where both vendors charge around $20 per user per month. If you are deciding between the two, our Power Apps consulting and low-code development pages explain how we choose.
AppSheet pricing questions
Is AppSheet free?
Is AppSheet included in Google Workspace?
How much is AppSheet per user?
Do I pay for each AppSheet app separately?
Which AppSheet plan do I need for SQL databases?
Is AppSheet cheaper than Power Apps?
Getting an AppSheet app built
Licences are usually the smaller part of the decision. The bigger question is which plan your app actually needs, and that depends on how the data is modelled, which security rules apply and which systems it has to reach. We design apps to run on Core wherever possible and tell you up front if a requirement needs Enterprise Plus. See what we build, with real examples, on our AppSheet developer page.
Not sure which AppSheet plan you need?
Tell us what the app has to do and who will use it. We will tell you which plan it needs, what the licences will cost at Google's current prices, and what the build takes.
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